The Medical Archivist assumes responsibilities related to file management, coding elements onto files, quantitative and qualitative analysis of files, the application of the disclosure of information policy, etc. The person also assumes a research role, collects, records, analyses and interprets statistical data. The employee will also have to collaborate fully with his or her professional team. He or she will need to help in teaching and evaluating by following objective criterion on files.
The Medical Archivist must possess the following abilities and aptitudes: manifested interest in medical and social sciences, mastering technical tools, facility of adaptation to information technologies, flexibility in the organization of his or her work, managing priorities, ability to easily communicate, discretion (respect of the confidentiality policy), good judgment, team spirit, analysis and synthesis, autonomy, capacity of concentration, meticulousness and sensory attention.
Public service
1.1 The medical archivist uses with facility the reference documents published by the AQAM,
principally those on access and communication of information.
1.2 He or she possesses a good knowledge of laws, regulations and policies related to the protection
of information and knows how to put them in application.
1.3 He or she is able to adequately inform the public of its rights on the protection of information.
1.4 He or she is able to guide the public in the formulation of their requests with clarity and precision.
1.5 He or she knows to testify of the beneficiary medical file in front of justice courts on behalf of his
or her establishment.
1.6 He or she answers effectively to demands.
Managing medical files
2.1 The medical archivist participates in the elaboration of documents and policies related to the medical file while taking into account all essential elements required for each discipline, using the file.
2.2 He or she possesses significant knowledge of the regulations concerning the creation of nominative documents.
2.3 He or she participates in the elaboration of policies and processes concerning the creation of medical files.
2.4 He or she knows the essential characteristics of diverse filing systems and knows to adapt them following the needs.
2.5 He or she respects the file preversation delays regarding legal aspects and administrative needs, (in according with the document on the preservation rules)
2.6 He or she knows how to proceed with designing an historic sample of the medical beneficiary files in order to testify of the establishment’ history.
2.7 He or she insures the protection of information in the choice of circulation means, the filing methods, the archiving as well as the destruction of files.
Information and data processing
3.1 He or she knows the different collective systems and the data processing methods.
3.2 He or she knows how to analyze the medical beneficiary files in order to maintain the conformity with Quebec Professional Physicians’ Corporative norms, with the Canadian Council of Health Services Accreditation, with the diverse laws, regulation and internal policies of the establishment.
3.3 He or she knows the usual terminology.
3.4 He or she knows to identify and code the necessary data for planning, evaluating, teaching and researching.
3.5 He or she knows and uses the different classification systems concerning illnesses, surgeries, and diagnostic and therapeutic acts.
3.6 He or she know and can interpret the medico-administrative statistics necessary for the internal and external establishment and/or organisms.
Contribution in committees and research
4.1 The medical archivist is qualified to identify the needs of committees and researchers on the matter of information.
4.2 He or she knows where and how to search available information to answer those needs.
4.3 He or she understands the different parameters of studies.
4.4 He or she participates in the medical evaluation by objective criterion, in the quality of services’ appreciation program and in the hospitalizations’ review method.
4.5 He or she knows the environment’s composition and its characteristics.
4.6 He or she is able to initiate the researchers to the use of the diverse available work tools.
Must have either a diploma of college studies in medical records techniques, a medical archivist’s diploma from a school recognized by the Ministère de l’Éducation, du Loisir et du Sport, or a diploma recognized by the Association québécoise des archivistes médicales or the Canadian Health Information Management Association (CHIMA).
Experience requiredMinimum of two years’ experience as a medical archivisit
A good coding experience will be a major asset
Permanent full-time based in Puvirnituq -
Hourly rate according to MSSS salary scales between $24.36/h and $33.95/h
- Day shift (35h/week)
- 3 to 4 outputs depending on the status
- Cargo premium 115.64$/week
- Remoteness premium 203.66/week without dependent and $358.99 with dependent;
- Retention premium $114.99/week
- Furnished accommodation provided
- Moving and storage costs reimbursed by the center
- Up to 16 weeks of leave per year
- Airfare paid by the center
**Professionals currently working in the health and social services network can apply for a Nordic unpaid leave (up to 48 months) to work in Nunavik.**
Those interested in applying are requested to do so in writing to this email address: recrutement.csi@ssss.gouv.qc.ca
