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Updated on 2019 May 23

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Permanent position, unionized or unionizable nonunionized

MEDICAL ARCHIVIST

Inuulitsivik Health Centre, Puvirnituq
2019 May 17

The Inuulitsivik Health Centre, with more than 900 employees, is part of the Québec health and social services network in the Nunavik region. It provides front-line health and social services for the population of the Hudson subregion. The Inuit population is distributed among the seven communities along the Hudson Bay coast, from Kuujjuaraapik to Salluit.

Under the authority of the DPHS, the medical archivist shall assume responsibilities relative to records management, coding of record components, quantitative and qualitative records analysis, and application of the policy on disclosure of information contained in records. He or she shall also call up, colligate, analyze and interpret statistical data. He or she shall work jointly with the professional team and shall contribute to teaching and evaluation through objective criteria for records.The medical archivist must demonstrate marked interest for medical and social sciences, mastery of informatics tools, capacity to adapt to information technologies, flexibility in terms of work organization, sound management of priorities, skills at oral and written communication, discretion (respect for confidentiality), sound judgment, team spirit, capacity for analysis and synthesis, autonomy, attention to detail, and capacity for concentration and sensorial attention

Qualifications

College-level diploma in medical archiving techniques, diploma in medical archiving from a teaching institution recognized by the ministère de l’Éducation or diploma recognized by the Association québécoise des archivistes médicales or by the Canadian College of Health Record Administrators. Bilingualism shall be considered an asset.
 
Services for the Public

1.The medical archivist must be capable of efficient use of reference documents published by the Association des gestionnaires de l’information sur la santé du Québec (AGISQ), principally those on access to and communication of information.
2.He or she must have sound knowledge of the statutes, regulations and policies governing access to and communication of information as well as their application.
3.He or she must be able to inform members of the public clearly of their rights relative to the protection of personal information as well as bio-psycho-social information.
4.He or she must be capable of guiding members of the public in formulating requests clearly and precisely.
5.He or she must be able to testify on beneficiaries’ health records before the courts of justice on behalf of the institution.
6.He or she must be able to respond appropriately to requests addressed to him or her.

Management of Health Records

1.The medical archivist shall contribute to the design of forms for the beneficiaries’ health records with consideration for the elements required for each discipline accessing the record.
2.He or she must possess in-depth knowledge of the rules concerning the creation of nominative documents.
3.He or she shall participate in the design of policies and procedures concerning creation of health records.
4.He or she must be familiar with the essential characteristics of the various filing systems and know how to adapt them according to the needs.
5.He or she must be able to respect the periods established for conserving records in accordance with legal aspects and administrative needs and according to the conservation schedule.

Information Processing

1.The medical archivist must possess knowledge of the various data-gathering and –processing systems.
2.He or she must be able to analyze the beneficiaries’ health records to ensure they comply with the norms of the Corporation professionnelle des médecins du Québec, Accreditation Canada, the various statutes and regulations, and the institution’s internal policies.
3.He or she must be thoroughly familiar with the terminology used.
4.He or she must be able to identify and code the data necessary to planning, evaluation, teaching and research.
5.He or she must be familiar with and know how to use the various systems for classifying diseases, operations, and diagnostic and therapeutic acts.
6.He or she must be familiar with and know how to interpret the medical-administrative statistics necessary to internal governance of the institution and outside organizations.

Participation in Committees and in Research

1.The medical archivist must be able to identify and respond to the information needs of committees and researchers.
2.He or she must know where and how to seek available information to respond to needs.
3.He or she must clearly understand the various study parameters.
4.He or she shall participate in medical assessment through objective criteria, in the program for evaluating service quality and in the method for reviewing hospitalizations.
5.He or she must be thoroughly familiar with the composition of the setting and its characteristics.
6.He or she must be capable of initiating researchers to use of the various work tools available.

Experience required
  • Minimum of two years’ experience as medical archivist
  • Solid experience in coding shall be considered a major asset
Conditions and benefits

  • Temporary, full-time position of undetermined duration
  • Hourly rate according to the collective agreement, varying from $22.74 to $31.99
  • Day shift (35 hours per week)
  • Cargo allowance of $115.64 per week
  • Isolation premium of $191.93 per week
  • Retention premium of $114.99 per week
  • Furnished housing provided
  • Air transportation covered by the health centre
  • Moving and storage expenses reimbursed by the health centre
  • Up to 16 weeks of vacation per year
Candidates may be required to undergo a written examination and/or an interview.

***Professionals working in the health and social services network may apply with their institution for northern leave without pay (up to 48 months) to work in Nunavik***

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